Privacy Policy

Introduction

This Privacy Policy / Terms and Conditions are designed to protect both you the user and us the provider. If you want to contact us to raise any questions about this privacy statement, or any general matters relating to ScoutMail, you can contact us using this email address: webmaster@scoutmail.org.uk

Personal Information and Registration

When you register with ScoutMail, we may ask for your name, date of birth, forwarding email address and postal address. We also ask you for where you do your Scouting, this is for our directory (see ScoutMail Directory below). Further optional information such as phone numbers will only be used to contact you should there be a problem.

If you are under 16 then you MUST have your parent's permission to sign up to ScoutMail.

We may also capture your IP address at the time you register, and occasionally on visit, this is just for monitoring the service and validating that you are a real person viewing the site.

ScoutMail will not pass the information we collect to any third party, except under the circumstances stated within this statement.

ScoutMail Directory

ScoutMail provides a directory for other Scouting members to find and contact you. This is very useful tool to find people's email address. It is password protected so that only Scouting people can see it, but if you wish to be ex-directory then tick the relevant box in your details page.

If you are under 18 (calculated from your date of birth) then you are automatically ex-directory.

The directory will provide your full name address, not any optional alias. e.g. it will list fredrick.bloggs@scoutmail.org.uk not fred.bloggs@scoutmail.org.uk

Further information

We may in the future invite you to register to receive updates and news on specific topics. When this service is available you will be invited to sign up and have the option to be excluded.

Protection

We have security measures in place to protect our databases. Access to these databases is restricted, however it remains each Member's responsibility:

• To keep their password secret;
• To protect against unauthorised access to your personal Details;

ScoutMail is not responsible for virus protection. You should have on the computer you use an up-to-date version of a suitable virus protection program.

ScoutMail has SPAM filters running on all accounts. However, from time to time some junk mail may sneak through. Whilst every effort is made to stop this (and the amount very low), you should have suitable junk mail filters on your destination (forwarding) address, which will also filter out anything that does get through. You should also protect yourself by being careful to where and who you give your address to (e.g. on web pages signing up for things).

Copyright

The contents of this website are the copyright of the West Lancashire County Scout Council.

Legal Jurisdiction

All personal information and details are held on computers situated in the United Kingdom. Therefore wherever you view ScoutMail it will be covered by English Law.

We reserve the right to communicate a Member's personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

You can obtain further information about data protection laws by visiting the Information Commissioner's website at www.ico.gov.uk.